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In this page, you will find the detailed guidelines for funded projects under the calls 2016, 2017, 2018 and 2019. A special attention is paid to the CHIST-ERA monitoring.


I.    Project Identifier

To each funded project, a CHIST-ERA grant identifier (ID) is assigned. You can find your project ID here or as attachment below. The project ID should be mentioned in the scientific publications related to your project and in the project Data Management Plan (for Call 2019 projects).

The final version including projects selected under CHIST-ERA Call 2019 has finally been uploaded.
Furthermore, corrections on Call 2018 have been made.

II.   Project Toolbox

An online Toolbox is set up to facilitate the monitoring of your project and interactions with CHIST-ERA and also to foster dissemination and exploitation of the projects outputs. With the toolbox, it is possible, among others, to:

  • Edit your project description at
  • Request a project modification or extension
  • Forward your project Consortium Agreement to the funders
  • Associate scientific publications in Open Access to your project description at
  • Propose a news to be relayed by CHIST-ERA communication channels

To access the functionalities of the Toolbox:

  1. Log in or create your account
  2. Click here
III.    Project Start Date

WarningThe funding of all partners in the project should start at the same point in time with at most a few weeks of difference to ensure that the collaborative research can be conducted as planned. Please coordinate with your partners and funding organisations to agree on a common start date.

Call 2019: By default, the start date is January 2021 and should not be later than April.

If you are in a particular case with reasons preventing all the project partners to start the project on the same date, please contact CHIST-ERA (

IV.    Consortium Agreement

A consortium agreement has to be signed by all the project partners no later than three months after the start of a project.
CHIST-ERA does not impose a template, but we advice to follow the DESCA templates.
Once finalised, you must forward your consortium agreement to CHIST-ERA via the Toolbox:
The consortium agreement remains confidential and will be forwarded to the funding organisations of CHIST-ERA only.

V.    Acknowledgement of CHIST-ERA in Publications

Each publication must acknowledge the CHIST-ERA support and indicate the project CHIST-ERA identifier (see I.), for instance: “This work was supported by the CHIST-ERA grant [insert the project identifier], by [insert the funding organisation and the grant number for that funding organisation], [insert the next funding organisation and the grant number for that funding organisation], etc....”.

Research data: Research data produced in the framework of a project must also mention the project identifier. If the data are linked to a publication, it is recommended that they are linked to the publication.

VI.    Open Access to Publications (Call 2019)

The publications (full text) resulting from the project must be deposited into an open archive. You are also encouraged to opt for publishing in Open Access journals. For information, the website DOAJ ( lists the peer-reviewed and open access scientific journals, the website DOAB ( focuses on the monographs. If relevant, to cover the costs associated with Open Access publishing, funded projects can benefit from available support at national/regional level.
Please use the Toolbox to upload an electronic copy of your publication by adding the DoI of the publication:
The publication is automatically added to the project factsheet.

VII.    Activity Reports

A scientific activity report must be submitted each year during the project lifetime. The report must be sent to CHIST-ERA within two months after the end of each period. The template is available here (or as attachment below) and shall be submitted as a PDF document.
The scientific activity report is forwarded to the funders involved in the project and to external reviewers for review while respecting the conflicts of interests. The possibility to refuse external reviewers is allowed. The review feedback is transmitted to the funders and project coordinator.

Warning Some funding organisations require separate activity reports for individual project partners. This is specified in the respective individual grant agreements.

VIII.    Data Management Plan (Call 2019)

A Data Management Plan must be submitted along with the yearly project activity report and must be updated on each 12-month period of the project. The Data Management Plan template of CHIST-ERA follows the template of Science Europe, which can be found as well as recommendations about data management at
In addition, CHIST-ERA has a partnership with the OpenAIRE project, which offers you the possibility to use the Argos tool. Your Data Management Plan would be machine-readable, allowing to link the plan with the project scientific publications and underlying data.

The Data Management Plan is in itself a tool to encourage good practices across the project opening access to data as formulated in the CHIST-ERA OS policy.

Open Research Data:
OD is defined as the access, free of charge, through sharing on specific data repositories, of research data. The latter consist of the evidence that underpins the answer to the research question, and can be used to validate findings regardless of its form (e.g. print, digital or physical).
Since opening up research data is encouraged, we recommends to share research data in FAIR-enabling repositories like and, if possible, with CoreTrustSeal certification.

IX.    Project Seminars

Each project shall plan its participation to the yearly Projects Seminar of CHIST-ERA, which takes place in the spring of each year (March or April).
Consortia are invited to present the status of their project the seminar and brainstorm on the future of their topic. The project partners and not only the coordinator are encouraged to attend. The related costs are eligible and can be included into the project budget.

X.    Project Modification

During the project lifetime, CHIST-ERA coordinates the management of the project modification requests (incl. extension). Should the request emanate from a single partner, it is formulated by the coordinator on the behalf of the consortium to CHIST-ERA, which in turn coordinates with the funding organisations.
The project modification should be requested via the online webform in the Toolbox:
Once the modification request is validated by CHIST-ERA, each project partner can submit the request at the national/regional level to the respective funding organisation.

XI.    Your Project Factsheet at

Each project is presented on the CHIST-ERA website. An access to the coordinator is provided, and the project description can be updated at any time and in particular along with the sending of the yearly activity report.
More specifically, the coordinator can:

  • Update the abstract of the project
  • Update the main outcomes and key exploitable results
  • Relate the project to its Open Access publications by simply entering the DoI: Login to your account and click on this link in the Toolbox:
XII.    Publication of a Project News

Project consortia have the possibility to upload a project-related news. CHIST-ERA will be happy to relay the news on its website and social media.
Therefore, the project coordinator can complete the online webform in the Toolbox: